Introduction to AI Workplace Skills

WORKSHOP INFORMATION: Introduction to AI Workplace Skills for Office Applications / 16 Hours

I. WORKSHOP DESCRIPTION

This workshop will introduce participants to AI tools and features supporting Microsoft Excel, Word, PowerPoint, Teams and email communications. The goal is to enhance workplace skills, with a strong emphasis on group communication, creativity, and report generation. The program will cover AI-assisted features for data analysis, document creation, communication, collaboration, and research. Participants will engage in practical exercises to apply these skills in real-world scenarios.

II. WORKSHOP OBJECTIVES

Upon completion of this course, the participant will be able to:

• • Understand and utilize AI features for Excel data analysis, visualization, and reporting.
  • Use AI tools with Word documents to improve document creation, editing, and report
  generation.
  • Enhance email communication with AI-powered tools.
  • Improve group creativity, communication, and teamwork using AI applications in office
  settings and Microsoft Teams.
  • Utilize AI for research assistance, summarizing information, and reporting.III. WORKSHOP OUTLINE:

  Day 1: Introduction to AI in Office Applications and Improving Creativity and Research Duration: 4 hours

• ♦ Overview of AI in the Workplace (1 hour)
  • IntroductiontoAIanditsrelevanceinofficeapplications.
  • Benefits of AI in enhancing productivity and efficiency.
• ♦ Improving Creativity, Research, and Innovation (3 hours)
  • AI tools for brainstorming and idea generation.
  • Using AI for research assistance:AI search tools and summarization.
  • Enhancing presentations with AI content and image slide generation.

  Day 2: AI Tools in Microsoft Word Duration: 4 hours

  • ♦ AI-Assisted Writing and Editing (2 hours) – Resumes, Documents, LinkedIn Profile
    • Overview of AI features for generating content for documents or online profiles.
    • Using AI for grammar,translation,and style suggestions.
    • Hands-on exercise: Enhancing a document with AI-assisted editing.
  • ♦ Creativity and Report Generation in Word (2 hours)
    •Using AI for lay out and design suggestions.
    • Incorporating AI-generated content and smart lookup.
    • Hands-on exercise: Creating a professional report using AI tools.Day 3: AI in Email Communication and Research Assistance Duration: 4 hours

  • ♦ AI-Powered Email Management (2 hours)
    • Overview of AI features to enhance email application use(Outlook).
    • Using AI for information categorization, prioritization,and responses.
    • Hands-on exercise:Managing emails efficiently with AI tools.
  • ♦ Enhancing Communication with AI (2 hours)
    • Using AI for writing effective emails.
    • Language translation and smart replies.
    • Hands-on exercise:Writing and optimizing emails using AI tools.Day 4: Enhancing Group Communication, Creativity, and Teamwork with AI Duration: 4 hours

  • ♦ Collaborative Tools and Teamwork (2 hours)
    • Overview of AI tools for collaboration planning.
    • Using AI to facilitate team communication and collaboration.
    • Hands-on exercise: Collaborating on a project using AI tools.
  • ♦ AI for Microsoft Excel Analysis (2 hours)
    • Introduction to AI features for Excel documents.
    • Using AI for data analysis: Quick Analysis, Ideas, and data types.
    • Hands-on exercise: Analyzing, visualizing, and summarizing data using AI tools.
  • IV. TOTAL HOURS TO COMPLETE FOR CERTIFICATE:
    16 hours/4 days/4 hours a day
  • V. OCCUPATION TO WHICH THE COURSE LEADS:
  • Small business owners, office professionals, administrative assistants, data analysts, team leaders, and project managers. The same skills apply to any occupation.
  • VII. COURSE EVALUATION:
  • Classroom discussions, observations, hands-on projects, and review of practical exercises.
  • VIII. COURSE INFORMATION:
  • Prerequisites: Basic knowledge of computer applications and prior experience with Microsoft 365 or Google Workspace applications.
  • Method of Instruction: Hands-on lectures, practice labs, and usage of visual aids such as computers and mobile devices with projectors for demonstrating instructional materials